• By: OnBoard Meetings
  • July 11, 2022
Reading Time: 6 minutes
Task Management Software

Learn about the best task management software solutions, which enable organizations of all sizes to collaboratively complete projects.

Task management software streamlines operations by automating tasks and providing a central platform to access and manage work in your organization. But as with any other business investment, your board of directors must conduct in-depth research before buying a task management tool.  

To help you make the right buying decision, OnBoard prepared a detailed guide to task management software, which outlines the factors that matter the most when choosing a work management app. Most importantly, it reveals some of the best-in-class task management systems and how they differ from board management solutions. 

What Is Task Management Software?

Task management software, or project management tools, allow an organization to complete projects and communicate more efficiently. A typical task management tool lets users:

  • Track task progress
  • Assign work to team members
  • Schedule tasks
  • Set deadlines

Reliable task management software is a great investment. Not only does it improve productivity and streamline project management, but it also automates some manual tasks that would otherwise cause inefficiencies.

Benefits of Task Management Software

A task management tool offers the following benefits.

Helps Prioritize Tasks that Matter Most 

With a task management system, you can sort and organize tasks by priority. This makes it easy for team members to know the order in which they should complete tasks. 

Enables Team Members to Collaborate Seamlessly

Team members can communicate and receive project updates from each other through the task management system. This cuts down on emails and phone calls for status updates. 

Allows Users to Delegate Tasks

Calling or emailing individual team members when delegating tasks is tedious and time-consuming. With task management software, you assign the right job to the right individual through a central platform. 

Manages Tasks in a Single Platform

Scheduling, delegating, tracking, and updating tasks are crucial when managing processes. Task management software allows you to accomplish all these duties in one place. 

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How to Find the Best Task Management Software

Task management tools have significant benefits, but don’t all function the same. Learn how to identify a task management software that suits you best. 

Define Task Management Needs

Why are you looking for task management software? Understanding what you need helps you choose a tool that solves your task management pain points. 

Evaluate Options

After establishing what you’re looking for, create a short list of task management tools that can solve your greatest pain points. Then, narrow down to the best option based on the following: 

  • Price
  • Features 
  • Frequency of software updates
  • Ease of use
  • Unique benefits (like 24/7 customer support) 

Consider Integrations

Does the software integrate with other apps your organization already uses? This makes it easier to get buy-in for new software.

Test the Task Management Software

The surest way to find the best software is to test it. Most software offers a free trial before purchasing a monthly or annual plan.

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Top 5 Task Management Software, Tools, and Apps

Learn more about the features and prices of 5 of the top task management tools on the market today.

1. Monday.com

Monday.com provides a powerful platform to customize workflows to suit your needs. This task management system comes with code-free automation for time-tracking, task delegation, email notifications, dependencies, progress updates, and due date alerts. 

It integrates with many popular tools, including, Zapier, Adobe Creative Cloud, Zoom, Google Calendar, Slack, and Excel. The integration capability ensures that Monday.com blends perfectly with pre-existing workflows. Note, integrations are included on Standard, Pro, and Enterprise plans.

Monday.com is available in five packages with the following monthly charges: 

  • Free (with limited features and up to 3 boards)
  • Basic: $8 per seat (manage teamwork in one place)
  • Standard: $10 per seat (collaborate and optimize team processes)
  • Pro: $16 per seat (streamline and run complex workflows)
  • Enterprise (contact the provider)

2. Smartsheet

Smartsheet empowers teams to collaborate by bringing processes, information, and team members onto one platform. Team leaders can delegate, manage, and track tasks using Smartsheet. You can also automate manual and recurring tasks using the pre-built automation rules. 

Smartsheet integrates with other technologies like Slack, Jira Software, Webex, Microsoft, and Salesforce. The task management tool is available in three packages with the following monthly charges: 

  • Pro: $7 per seat, up to 25 users (collaborate, track, manage, and execute work in real-time)
  • Business: $25 per seat, up to 25 users (improved project, program, and process management with unlimited automated workflows)
  • Enterprise (contact the provider)

3. Wrike

If you are looking for cross-departmental collaboration, 360° visibility, and powerful automation, Wrike will do the trick. Wrike offers custom dashboards, tailored workflows, and team-specific automation streamlining processes. 

It integrates with many apps, including Salesforce, Box, GitHub, Jira, and Adobe Creative Cloud. Wrike is available in four packages with the following monthly charges:

  • Free (with limited features)
  • Professional: $9.80 per seat (project planning and team collaboration)
  • Business: $24.80 per seat (customized platform for any team or use case)
  • Enterprise (contact the provider)

4. Asana

Asana organizes tasks for teams and enables members to collaborate from anywhere. It comes with project templates and custom programming rules, allowing you to assign work and set deadlines easily. You can also set up forms so team members can easily submit work requests.

Asana integrates with over 200 apps to enable teams to communicate, collaborate, and coordinate seamlessly. The integrations include Microsoft Teams, Zoom, Google Calendar, Office 365, Dropbox, and Jira. The monthly pricing includes: 

  • Free (with limited features)
  • Premium: $10.99 per seat (for teams that need to create project plans with confidence)
  • Business: $24.99 per seat (for teams and companies that need to manage work across initiatives)
  • Enterprise (contact the provider)

5. Hubspot

Hubspot lets you store, manage, and track activities. It provides reports you can use to streamline your sales process.

While Hubspot task management is free, companies access premium features with the purchase of Marketing, Sales, Customer Service, CRM, or Operations software. Pricing depends on a number of factors, including services included, total contacts, and users.

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Differences Between Task Management and Board Management Software

Task and board management software serve different functions and provide value when used independently or combined.

Task management software allows you to build an effective system for managing projects across teams or companies. For this reason, task management is built for companies to reduce manual tasks, enhance collaboration during projects, and make workflows effective. 

On the other hand, board management software is specifically built for boards. Board leaders leverage board software to increase board meeting effectiveness, drive board intelligence, and enable board members to collaborate seamlessly.

Deliver Board Excellence With OnBoard

Task management tools focus on increasing productivity, while board portal software supports meetings, voting, and assessments, in addition to its task management features. With an impactful board portal platform, you may even eliminate the need for outside task management software

OnBoard is a best-in-class board portal solution purpose-built to drive intelligent meetings through smart features that complement how the board works.

Request your free trial today to see how OnBoard drives board excellence. 

About The Author

OnBoard Meetings
OnBoard Meetings
At OnBoard, we believe board meetings should be informed, effective, and uncomplicated. That’s why we give boards and leadership teams an elegant solution that simplifies governance. With customers in higher education, nonprofit, health care systems, government, and corporate enterprise business, OnBoard is the leading board management provider.