Prior to every board meeting, the board secretary or another designated board member prepares board books and distributes them to board members for preparation. These board books include the board agenda as well as any relevant documents and reports.
Before board book software like OnBoard emerged, the creation of board books was largely manual. Now board management software offers features that streamline board agenda creation and distribution, in addition to other important functions of board business.
Read on to learn more about the benefits of board book software.
What is Board Book Software?
Board book software is a digital platform that streamlines the entire process of running a board meeting. From providing templates to create board agendas to managing the meeting process, companies such as OnBoard transform cumbersome paper-filled processes into digital workflows.
Before investing in board book software, boards of directors often face pain points like time-consuming meeting preparation, difficulty managing and sharing documents securely, and challenges maintaining compliance with governance standards. Investing in the right software solution can alleviate these issues and significantly improve overall board efficiency.
The comprehensive blueprint for selecting a results-driven board management vendor.
Benefits of Board Book Software
Board book software benefits include the following:
1. Enhanced Security
Without a secure platform for document storage and communication, critical board information is vulnerable to unauthorized access and data breaches. Board book software addresses this concern by offering robust security features, such as encryption, role-based access controls, and secure sharing capabilities. These measures are crucial in safeguarding sensitive board materials, including financial reports, strategic plans, and confidential communications.
By ensuring only authorized users can access specific documents, board book software helps prevent data leaks and protects an organization’s reputation, allowing board members to focus on governance without worrying about information security.
2. Improved Accessibility
With video conferencing and collaborative tools, board book software improves accessibility by allowing board directors to attend meetings and access documents virtually. This feature is crucial for boards with members who are frequently traveling or spread across different locations, as it ensures everyone has timely access to necessary documents.
3. Improved Document Management
Board book software provides a centralized platform for storing and organizing documents like board packets and financial statements, making it easier to find and retrieve information. This streamlined approach eliminates the need for physical paperwork and reduces the risk of losing important documents. With features like advanced search capabilities, version control, and automated archiving, board members can quickly access the most up-to-date materials.
4. Efficient Meeting Preparation
To help prep for meetings, board book software enables board administrators to easily compile and share meeting agendas, reports, and other essential documents with all participants in just a few clicks. This automation reduces the time and effort required to prepare for meetings, ensuring all members receive accurate and complete information in advance.
5. Better Compliance
Regardless of your industry or the board member position you hold, there are legal and regulatory requirements that all organizations must follow. Board book software helps ensure compliance by providing tools to track regulatory deadlines, maintain accurate records, and document decisions in a secure, centralized system. Features like audit trails, e-signatures, and policy management ensure actions are properly recorded and that the board follows best practices in governance.
Getting Started With OnBoard
Board book software offers numerous benefits, including enhanced security, improved accessibility, better document management, efficient meeting preparation, and improved compliance. OnBoard excels in delivering a comprehensive board meeting management solution, combining these essential features with a user-friendly interface and advanced collaboration tools. Whether you serve on a nonprofit or corporate board, board book software can prove advantageous to your organization.
Trying to find the best board book software for your organization? Check out our free Board Management Software Buyer’s Guide.
Efficiently track and document board decisions with our Meeting Minutes Template
About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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