OnBoard AI

Cutting-edge AI capabilities built on Microsoft Azure that help boards navigate complex governance challenges, make smarter decisions, and unlock new levels of efficiency

Groundbreaking Integration of Artificial Intelligence Into The World's Leading Board Management Platform

At OnBoard, we're integrating AI strategically into select capabilities to maximize impact, delivering innovative tools while maintaining our steadfast commitment to data security. This approach ensures the introduction of AI-driven features that enhance board management without compromising confidentiality.

OnBoard AI Applied to Minutes

Automated Minutes
Redefine How You Capture and Create Minutes

Automated Minutes uses speech recognition and natural language processing to magically create accurately transcribed meeting minutes in near real-time. The tool can then analyze the most important information from the transcript, creating a concise, accurate summary that captures the essence of your meeting.

Generate Meeting Outlines & Transcripts

Automated Minutes provides meeting outlines, summarization, and highlights to identify key points, decisions, and action items quickly. The AI can intelligently extract the most important information from the transcript, creating a concise summary that captures the essence of your meeting.

Turn The Artificial Intelligence Up, Down, or Off

You have the power to decide when and how to leverage AI for your meeting minutes. Whether you prefer a hands-on approach or want to automate the entire process, OnBoard AI puts you in full control of your minutes.

Your Data, Your Control

With OnBoard AI, you have complete control over the documentation of the meeting. You can delete AI-created outputs at any time, ensuring that your board's confidential discussions remain secure.

OnBoard AI Applied to Meeting Information

What are the key risks I should look out for in this report?

Here are some red flags to address during the board meeting:  

  1. Declining Cash Reserves: Although the company has shown revenue growth, the financial report indicates a decrease in cash reserves. Discuss the reasons behind this trend and consider actions to maintain sufficient cash reserves for future needs.
  2. Increase in Accounts Receivable: The report shows a significant increase in accounts receivable. This could signal potential issues with the company’s credit terms or collection processes. Review the credit policies and discuss strategies to improve the collection rate.
  3. High Debt-to-Equity Ratio: The company’s debt-to-equity ratio is higher than the industry average. Evaluate the company’s debt management strategy and consider potential measures to reduce the debt burden or optimize the capital structure.
 
Addressing these potential risks and red flags during the board meeting will ensure that the company remains proactive in managing its financial health and mitigating potential challenges.

Intelligent Assistant:
Conversational AI That Helps You in Ways That Are Unique To You

With context-aware intelligence and a user-friendly chat or voice interface, Intelligent Assistant provides instant, relevant insights to enhance decision-making and streamline board management. Ask questions or make a request, and Intelligent Assistant can quickly scan through relevant board materials and documents of any size or length to provide accurate and timely answers.

Secure & Private

Built on Microsoft Azure, your board’s data and information remains secure and confidential – never leaving your board’s unique OnBoard instance.

AI-Driven Insights

Improve your board's efficiency and decision-making with powerful document analysis capabilities. The Assistant swiftly scans and processes board-related data, quickly identifying key risks, uncovering hidden opportunities, and delivering valuable insights in real-time.

User Friendly

Experience a user-friendly and intuitive interface for conversational AI. With a simple click, type your questions and receive instant, relevant responses designed to assist and inform. Opt for the Assistant to read responses back to you, offering a hands-free way to gain insights—perfect for when you’re in the middle of multi-tasking.

OnBoard AI Promise & Approach

Our commitment to innovation and continuous improvement means that we'll keep pushing the boundaries of what's possible with AI in board management. As we develop new features and capabilities, we'll always put the needs of our customers first, ensuring that our AI-powered tools are secure, transparent, and designed to help boards work smarter and more efficiently.

Together, we can unlock the full potential of AI in the boardroom and create a new standard for modern governance.

Foundational Microsoft Azure Security

Built on Microsoft Azure, your board’s data and information remains secure and confidential – never leaving your board’s unique OnBoard instance.

Responsible AI

Rigorous testing tailored to customers’ specific use cases, validated against real-world scenarios and datasets.

Your Data is Never Shared

Your board’s data remains within its unique OnBoard instance, which is underpinned by controlled Microsoft Azure infrastructure, and will never be used to train or improve AI models.

OnBoard AI Approach FAQs

OnBoard utilizes AI models through Microsoft’s Azure OpenAI Service. This integration allows us to leverage advanced AI capabilities while maintaining the high security and compliance standards that Azure provides. By using Azure OpenAI Service, we ensure that all data processing occurs within OnBoard’s secure Azure environment.

Key aspects about how OnBoard uses Microsoft’s Azure OpenAI Service:

1. Data Residency and Privacy:
Your board’s data remains within OnBoard’s controlled Microsoft Azure infrastructure and is not shared with external parties. Neither OnBoard, nor Microsoft can leverage customer data to train or improve AI models.

2. Enterprise-Grade Security:
OnBoard’s use of Microsoft Azure provides robust security features, including encryption at rest and in transit, network isolation, and advanced threat protection.

3. Compliance Standards:
OnBoard’s use of Microsoft Azure meets numerous international compliance certifications, aligning with our continued commitments to active third-party certification for ISO 27001, ISO 27701, SOC 2 Type 2, and HIPAA data and privacy standards.

OnBoard takes accuracy seriously and has implemented proactive measures to ensure the reliability of AI outputs:

By using Microsoft Azure OpenAI Service, we employ some of the most advanced and well-tested AI models currently available. These models and are renowned for their accuracy and reliability.

To ensure that the AI outputs are accurate and relevant to the OnBoard platform, we perform rigorous testing tailored to customers’ specific use cases. This involves validation against real-world scenarios and datasets that are relevant to our customers’ needs.

It’s worth noting that all AI-generated suggestions and responses are intended to assist users but may not always be perfect and subject to human review. With regard to Automated Minutes meeting minute generation capabilities, customers have full control to accept, modify, or disregard any AI recommendations, ensuring that final decisions remain firmly in human hands.

Secure Environment: All AI processing occurs within OnBoard’s secure Microsoft Azure infrastructure. OnBoard does not transmit your data outside of this environment.

Data Encryption: OnBoard employs industry-leading encryption standards for data at rest and in transit.

Access Controls: Strict role-based access controls limit data access to authorized personnel only. OnBoard continuously monitor access logs for any unauthorized activity.

Multi-factor Authentication (MFA), Single Sign-on (SSO), Biometric Identification & Remote Device Wipe: OnBoard allows you to boost your board’s security and confidentiality with additional security and access controls including MFA, SSO, biometric identity confirmation for iOS and Android devices, and the ability to remotely wipe lost or stolen devices.

Privacy Assurance: By leveraging Microsoft Azure OpenAI Service, we ensure that your data is not used to train external AI models or shared with third parties.

Compliance and Audits: Our practices are regularly audited by independent third parties to verify compliance with domestic international security and data privacy standards including SOC 2 Type II, ISO-27001, ISO-27701, GDPR, and HIPAA.

The OnBoard Guide to AI in the Boardroom

Using AI for business or organizational needs represents a far-reaching technological sea change with potentially millions of use cases. This guide covers what organizations need to know to stay a step ahead.

AI Integration Design Promises

Privacy

Privacy By Default

OnBoard, as a steward of customer personal information and content, will never sell an organization's or user's data to a third party. This commitment is a cornerstone of OnBoard's data privacy policy.

Privacy By Design

OnBoard adheres to "privacy by design" principles in all its development processes, including AI technologies. These principles ensure that privacy considerations are integrated into every aspect of OnBoard's products and services.

Proactive Assessments

OnBoard undertakes privacy impact assessments in the development of all major product enhancements. This proactive approach ensures that privacy remains at the forefront of all OnBoard's activities and requires comprehensive documentation of AI use cases.

AI and Large Language Models

Transparency in AI and Emerging Technology

Transparency is core to OnBoard's operations. The company maintains transparency on the use of emerging technologies, like AI, in its products, ensuring that customers always know how these technologies are deployed and have choice and control in how they interact with them within the platform.

Secure and Confidential AI Deployment

Any AI model deployed within OnBoard's products operates in a private, closed, and restricted environment. This approach maintains the integrity and confidentiality of customer data at all times, ensuring that inputs submitted to any AI feature within the platform are never shared with third-party model providers or used as future outputs or responses to unauthorized users.

Human Oversight in Decision-Making

OnBoard never allows an automated system to make material decisions on behalf of a human operator without supervision. The company recognizes the importance of human oversight in critical decision-making processes.

Development Standards & Accountability

Trustworthy Staff

OnBoard ensures that its staff is competent, professional, and trustworthy, establishing clear expectations and guidelines on the handling of customer information through its Employee Information Security Policy, Information Technology Security Protocol, and Employee Handbooks. The company provides employee training and development to ensure the safe and responsible use of AI tools and emerging technologies.

Industry-Standard Development Practices

OnBoard has incorporated Open Worldwide Application Security Project (OWASP) AI Security and Privacy Guides into its Software Development Lifecycle and develops all AI products in accordance with these standards. The company also audits against the Security Controls Framework to ensure that its security controls, development standards, and data management and privacy practices comply with or exceed requirements across the changing regulatory landscape.

Continuous Monitoring and Auditing of AI Features

Any AI feature deployed in the OnBoard platform is consistently monitored and audited to ensure that it is fulfilling its potential and addressing any issues promptly. This continuous improvement and accountability approach ensures that OnBoard's AI capabilities remain reliable, secure, and beneficial to its customers.

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