The integration of AI in meeting software has revolutionized efficiency by automating tasks like scheduling, note-taking, and transcription, freeing board members to focus on the discussions at hand. It also enhances collaboration, fosters inclusivity, and streamlines productivity. The continued growth of implementing AI in meeting software such as OnBoard will increasingly support governing boards by providing data-driven insights for strategic decision-making.
What is Artificial Intelligence?
Artificial intelligence (AI) is the simulation of human intelligence by computers. AI enables computers to perform tasks such as learning, reasoning, and problem-solving. The intelligence is formed by using algorithms and data from various sources and can recognize patterns and improve its performance over time. Through AI, meeting software’s features become significantly enhanced and more automated.
- Data-driven decision making: Integrating AI into your organization’s processes allows for the analysis of vast amounts of data in real time. This enables smarter, data-driven insights that offer predictive analytics, allowing board members to develop a more informed business strategy.
- Predictive analytics for strategic planning: Through machine learning and historical data, AI has the ability to perform predictive analytics, which help organizations stay proactive and forecast future outcomes in their planning.
- Risk management and fraud detection: AI has transformed how businesses make decisions, manage risks, and shape their strategies. AI’s ability to predict and recognize patterns aids in identifying risks and suspicious activity such as fraud that humans might otherwise miss. It helps businesses anticipate problems before they escalate, saving time, money, and resources.
- Automating routine reporting and compliance: In addition to the analytical side, AI also acts as a virtual assistant by automating routine reporting and compliance through creation of instant summaries via generative artificial intelligence, tracking key metrics, and reducing the manual effort needed for documentation.
- Meeting minutes: It accurately captures and organizes meeting minutes, highlighting essential decisions, actions, and timelines.
In short, AI integrated into meeting software such as OnBoard streamlines the decision-making process, sharpens risk management, and empowers businesses to grow and adapt in an ever-changing and competitive landscape. Especially in the government sector where time is of the essence and transparency is valued, utilizing AI’s capabilities enhances public safety and supports data-driven policymaking.
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Artificial Intelligence Meeting App Features
Board members, administrative staff, and stakeholders all benefit from integrating artificial intelligence strategies into day-to-day tasks. Board members gain streamlined access to insights and action items, allowing leaders to focus on discussions without missing details. Administrative staff saves time on transcription and meeting summaries, while team members collaborate and make changes to documents in real time. Additionally, stakeholders, such as investors or community members, are given complete transparency and more informed governance.
Top features include:
1. Automated Meeting Minutes
Automated meeting minutes save time by instantly capturing and organizing key points, decisions, and action items. Gone are the days of asking for speakers to repeat themselves while someone else tries to keep up with note-taking using a pen and paper. This automation improves accuracy and consistency in records, reducing human error and enhancing accountability.
For example, automated meeting minutes in OnBoard uses speech recognition and natural language processing to accurately transcribe meeting minutes in near real-time. The tool can then analyze the most important information from the transcript, creating a concise, accurate summary.
2. Intelligent Assistant
OnBoard’s Intelligent Assistant acts as a virtual helper that understands questions with context and works quickly to scan through relevant board materials and documents of any size or length to provide accurate and timely answers. Encoded and encrypted by Microsoft Azure, Intelligent Assistant provides secure and state-of-the-art capabilities.
3. Security
For those working in the public sector, secure meeting software is essential to safeguard confidential government data, citizen information, and policy discussions from potential breaches. Choosing an online meeting platform such as OnBoard ensures compliance with stringent regulations, upholding transparency and public trust.
Our security is built on Microsoft Azure, which employs advanced, multi-layered security measures to protect data and applications. OnBoard is dedicated to providing robust encryption, secure access controls, and continuous monitoring to protect board members. When using AI, board data remains within its unique OnBoard instance and will never be used to train or improve AI models.
OnBoard AI Powers Effective Board Meetings
As AI becomes integrated into more and more software solutions, OnBoard stands out by addressing board needs through a comprehensive suite of AI-driven features, helping boards work more efficiently and securely. Our cutting-edge AI capabilities built on Microsoft Azure help boards navigate complex governance challenges, make smarter decisions, and unlock new levels of efficiency.
In addition, they offer:
- No data collection: Artificial intelligence governance is critical. Your data remains secure and confidential with OnBoard. Questions and answers are not used to train future AI models.
- Controlled knowledge access: Intelligent Assistant strictly adheres to your organization’s access controls by implementing security features like role-based access, data classification, and monitoring systems that ensures users only access the data they are privy to.
- Controlled AI integration: For times where 100% human interaction is necessary, you have the ability to control when and how to leverage our AI systems. Whether you prefer to be all hands-on or require the assistance of accurate automation, OnBoard AI gives you full control.
- Conversational AI: OnBoard’s Intelligent Assistant allows you to type context-related questions and receive instant answers. It can also read questions back to you, providing you with a more convenient way to complete tasks.
OnBoard’s intuitive design and features save valuable time, allowing users to focus on meaningful interactions.
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About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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