Try Automated Minutes

Upgrade to Automated Minutes and get our new easy-to-use formatting tools and let OnBoard AI help organize minutes with less effort — It can even create your first minutes draft for you.

Improved Real-Time Minutes Editor

Format your agenda and notes the way you want. The new layout and Rich Text Editing tools give you control without the hassle

AI Outlines:

Create a bulleted list of key discussion topics and click on section titles to jump directly to that part of the meeting, and review the key moments, motions, and tasks.

Create AI Powered Minutes Drafts

Use your meeting’s recordings, transcript, and outline to create an initial draft of your minutes automatically.

Experience Better Board Meetings

Automated Meeting Minutes:
Save Countless Hours When Creating Your Minutes

Powered by OnBoard AI, users can upgrade their minutes experience to leverage speech recognition and natural language processing to create accurately transcribed minutes in near real-time. The tool can then analyze the most important information from the transcript, creating a concise, accurate summary that captures the essence of your meeting.

Generate Meeting Outlines & Transcripts

With OnBoard AI create meeting outlines, summarization, and highlights to identify key points, decisions, and action items quickly. The AI can intelligently extract the most important information from the transcript, creating a concise summary that captures the essence of your meeting.

Let OnBoard AI Create Your First Draft

Automated Minutes can save countless hours of manual work, reduce errors and omissions in minutes, and create a more accurate and comprehensive record of your board meetings. The Minutes are fully reviewable and editable, ensuring you have a professional and polished document ready for distribution and archiving once approved.

Turn The Artificial Intelligence Up, Down, or Off

You have the power to decide when and how to leverage AI for your meeting minutes. Whether you prefer a hands-on approach or want to automate the entire process, OnBoard AI puts you in full control of your minutes.

Meeting Outline Modal

Ready To Try Automated Minutes?

Start your journey and unlock unparalleled security, insights, and efficiency with OnBoard.

Reading Time: 4 minutes

In the past, taking board meeting minutes has been a laborious process. If you’ve sat on a board, you’ve seen the board secretary dutifully taking minutes. In past years, they would write. More recently, they would type. Thankfully, the days of manually capturing information from the meeting are over.

Within OnBoard’s new capability, Automated Minutes, let artificial intelligence (AI) do the heavy lifting and make meeting minutes more effortless. With Automated Minutes, board professionals invite OnBoard AI to securely record the meeting, and Automated Minutes delivers — in near real-time — a searchable transcript with a clear outline of key discussion points.

This means the board’s designated minutes-taker can focus instead on engaging and collaborating for a more effective, more engaged meeting.

Here’s how OnBoard’s Automated Minutes capability works, and how it makes board meetings more efficient and effective than ever.

Automated Minutes screenshot

What is Automated Minutes?

OnBoard’s new Automated Minutes uses an intuitive layout and easy-to-use formatting tools. Users will experience faster, more efficient minute-taking with fewer clicks and significantly reduced manual note-taking.

Simply invite OnBoard AI to securely record your meeting and once it ends, Automated Minutes provides a detailed, accurate transcript and a meeting outline that summarizes discussion highlights. From there, Automated Minutes works its magic by using your meeting’s recordings, transcript, and outline to create an initial draft of your minutes automatically. This eliminates the manual burden and allows the traditional minutes-taker, whether they be a board secretary or someone else, to focus more on the meeting.

Automated Minutes will be an available feature for all OnBoard customers, in both web and mobile versions.

What Are the Benefits?

Board professionals — whether they be secretaries, board members, or administrative staff — value intuitiveness, efficiency, and reliable records. Automated Minutes helps them better balance the administrative duties of a board or committee with the active participation that’s expected for their role.

With traditional minutes workflows, minute-takers often face the challenge of balancing their duties with active participation in discussions, which sometimes leads to inaccuracies or time-consuming and inefficient formatting and editing of minutes drafts.

Other benefits include:

  • Real-time minutes: Streamline the documentation process with intuitive, live minute capturing.
  • Action item tracking: Assign tasks discussed during the meeting for immediate follow-up and accountability.
  • One-click publishing: Review and distribute minutes effortlessly with quick, integrated publishing tools.
  • Historical minutes access: Retrieve any meeting’s decisions with a centralized, searchable minutes archive.

How Does it Work?

Enabled by OnBoard’s secure and confidential AI capabilities, Automated Minutes uses speech recognition and natural language processing to create accurately transcribed meeting minutes in near-real time. Then, it analyzes the most important information from the transcript, delivering a concise, accurate summary that captures the highlights from your meeting.

Here are the nuts and bolts that make Automated Minutes work for your board:

  • Customizable Formatting & editing: Tailor your minutes to suit your team’s style, making each document as formal or flexible as you need. Embrace a free form text editing workspace for taking minutes, populated from your agenda. This new Rich Text Editing space ensures a fluid and personalized minute-taking experience, making your meetings more efficient.
  • AI Outlines: Intelligent Meeting Outline provides bullet-pointed highlights of key decisions, motions, and tasks. Instantly jump to any part of the meeting recording by clicking on a bullet, allowing you to easily review key moments or decisions post-meeting. This allows you to stay organized and focused on action items, enhancing productivity, and ensuring nothing slips through the cracks.
  • Coming Soon: AI-Enabled Magic Minutes : Soon to be integrated into Automated Minutes, Magic Minutes is a new AI-powered feature that uses your meeting’s recordings, transcript, and outline to create an initial draft of your minutes automatically. This increases the accuracy of your minutes so you can fully engage in the discussion, saving time and effort. Leave it to Magic Minutes to ensure nothing is overlooked.
Free Tool

Efficiently track and document board decisions with our Meeting Minutes Template

Is Automated Minutes Secure?

In an era where cyber risks are a top concerns for boards and the organizations they serve,  board portals that lack top-tier security certifications is tantamount to gambling with your most sensitive data. That’s why OnBoard is encoded and encrypted on Microsoft Azure, the gold standard for enterprise-grade data security.

Additionally, OnBoard continually and proactively invests in certified compliance with leading privacy and security standards, including annual audits from third parties. OnBoard and its AI-enabled capabilities, including Automated Minutes, are certified compliant for SOC 2 Type II, ISO 27001, and ISO 27701. OnBoard is also  HIPAA- and GDPR-compliant.

Further, your board and organization’s data, prompts and responses never leave your board’s unique instance of OnBoard. Whereas publicly available AI tools like ChatGPT or Gemini may use prompts and responses to further train the large language models (LLMs) that power AI capabilities, OnBoard will never use users prompts, contents, or responses to train future LLMs or AI capabilities.

Learn more about OnBoard’s approach to safety, security, and privacy with AI and other emerging technologies.        

Automated Minutes Makes Board Governance More Effective

Automated Minutes allows board professionals to boost their efficiency, save time, and reduce manual effort. With new easy-to-use formatting tools, users can have a more intuitive experience while note-taking. This redesigned layout leads to fewer clicks, which makes for a smarter and faster minute-taking process.

The AI component reduces manual effort as well. The automated generation of minutes allows users to contribute more effectively during the meeting, rather than be swallowed in administrative tasks.

Ultimately, Automated Minutes helps teams foster a more organized and productive meeting environment. 

Want to learn more about how Automated Minutes can enhance your board’s efficiency and effectiveness? Chat with OnBoard’s Sales or Customer Success teams today.

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