Every governing board should designate a safety committee to ensure workplace safety. Whether it’s for high-risk industries like manufacturing and construction or relatively low-risk environments like office settings, workplace safety remains a top priority.
A safety committee must meet regularly to set safety protocols that reduce the overall risk of injury or harm to employees in the workplace. Wondering the critical safety committee meeting topics that should be addressed to maintain a proactively safe work environment? Read on.
What is a Safety Committee?
A safety committee is made up of a small group of executive board members who take responsibility for the company’s safety policies, initiatives, and routine safety measures. The safety committee is responsible for setting and enforcing the safety standard that the company must meet, both generally and in specific workplace environments.
A safety committee typically has between three and 15 members, determined by the size of the company and the percentage of the board represented on the committee.
7 Safety Committee Meeting Topics
To ensure workplace safety and mitigate risk, add these 7 important safety topics to your safety committee meeting agendas.
1. Incident Analysis and Prevention
Safety incidents are a critical consideration for any safety committee. An incident is an event where an employee is injured, harmed, or put in a near-miss situation. These incidents should be analyzed for possible causes and opportunities for prevention.
A common example is a slip-and-fall injury in an icy parking lot in the winter. The safety committee may determine that de-icer application should be completed at specific times of day to minimize risk.
For each safety incident, the committee will analyze the situation and devise a prevention plan, or improve on the prevention plan already in place.
2. Safety Training and Education
The safest workforce is an educated workforce. The safety committee is in charge of ensuring employees are properly trained and educated on how to remain safe while performing their work tasks. The committee will need to source training materials or programs and propose training times for each team to complete both initial and refresher safety training.
When new routines, workplaces, or equipment is introduced to employees, the safety committee may also take over ensuring they receive full and complete training on safely navigating the new environment
3. Safety Inspections and Equipment Maintenance
Even the best equipment cannot stay perfect forever, and flawed or unmaintained equipment can become unsafe. This is why the safety committee is responsible for scheduling routine inspections and maintenance of all equipment throughout the business.
As a safety committee meeting topic, members will discuss the correct routine for inspections along with the timing and budget for equipment maintenance to minimize interruptions and optimize safety.
4. Safe Design and Facility Maintenance
Safety committees often address the importance of facility design and maintenance in terms of employee safety. Facilities play as important, and sometimes an even more important, role in safety compared to equipment. A safe and well-designed work environment can drastically reduce the risk of injuries and other safety incidents.
Proper maintenance of elements like handrails and the installation of ergonomic and accessible facility features can make a profound difference in day-to-day safety levels.
5. Safe Procedures and Policies
Safety policies and procedures help employees to maintain a safe routine and to address safety incidents correctly when they occur. It is up to the safety committee to build these policies, such as reporting a workplace injury immediately no matter how small or mandating that every employee must use proper form and aids when lifting heavy boxes.
6. Safety Communication
Once safety policies and plans are set, communication is key. Safety communication allows the committee to convey safe routines, policies, and maintenance schedules to the entire company and to specific teams.
Communication methods should be discussed and implemented. Some examples include email notifications, posted announcements, team-level safety meetings, and scheduling new training sessions to ensure employees are fully informed of safety policies, best practices, and new initiatives.
7. Compliance with Regulations and Standards
Lastly, a safety committee must always be concerned with compliance and regulations. Safety regulations are issued by both national organizations like OSHA and industry-specific authorities that may have sway over the company’s certifications and authorization to work in a particular field. The committee will work together to ensure the company remains aligned with all regulatory and compliance demands, which can also act as guideposts for safety best practices.
OnBoard Powers Effective Committees
With OnBoard, you can plan effective safety committee meetings every time. The board portal platform, purpose-built for board business, simplifies everything from agenda creation to meeting minutes.
Its robust features include:
- Drag-and-drop agenda builder
- Ability to take minutes directly in the platform
- Anonymized and aggregated meeting analytics
- Zoom and Office 365 integrations
Check out our free board meeting minutes template for an example of how the best boards write their minutes to accurately and legally reflect what occurred during the board meeting.
About The Author
- Josh Palmer serves as OnBoard's Head of Content. An experienced content creator, his previous roles have spanned numerous industries including B2C and B2B home improvement, healthcare, and software-as-a-service (SaaS). An Indianapolis native and graduate of Indiana University, Palmer currently resides in Fishers, Ind.
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