The Best Board of Directors’ Resolution Template

Similar to how you need to know how to write minutes for an effective board meeting, it’s also important for board members to understand how to write a board resolution. 

A board resolution is a formal document that outlines a decision or action taken by the board, such as if they’ve changed how to amend board bylaws. It serves as a record of the board’s actions and helps to ensure transparency and accountability in decision-making processes. Here are the steps for writing a board of directors’ resolution:

Assign a resolution number

The first step in writing a board resolution is to assign it a unique resolution number. This helps to keep track of the order where resolutions are passed and makes it easier to reference specific resolutions in the future. It’s important to choose a clear and easy-to-understand numbering system, such as numbering resolutions chronologically or by topic.

Use Formal Language

When writing a board resolution, it’s important to use formal language. This means avoiding casual language. Formal language gives the resolution the weight and authority it needs to be taken seriously by your board members.

Document Meeting Attendees

It’s also important to document the meeting attendees in the resolution. This shows who was present at the meeting and had a say in the decision-making process. It’s a good idea to list the names of all attendees and their titles, as well as any guests or other non-board members. This information provides context and establishes the legitimacy of the resolution-making process.

Require Attendees to Sign and Date the Resolution

Requiring attendees to sign and date the resolution demonstrates the resolution has been officially adopted and gives it legal weight. It’s a good idea to ask all board members to sign the resolution as well as any other attendees who participated in the process. This ensures everyone involved in the resolution is held accountable for their actions.

Leverage a Board Portal for Document Storage

Using a board portal for document storage can also help manage the board of directors’ resolutions. A board portal is a secure online platform that allows board members to access and share key documents, such as resolutions, agendas, and minutes. The software helps to streamline the process of creating and distributing resolutions and makes it easier to track the important information related to the board’s decision-making process, such as changes in how to write an executive summary.