Millikin University began a search to replace their paper-bound board books under a simple premise: they needed a software solution that made meetings more efficient without costing more than what they paid annually to print and bind their paper board books. To find the right fit for their board, Millikin spoke with business leaders, talked with peer educational institutions, and listened to a series of online presentations.
Millikin’s desire to find a digital solution stemmed from an all-too-common problem: time-intensive board book creation and distribution challenges from a geographically diverse board.
The University’s board would meet on campus three times a year, often conducting additional committee meetings remotely. To prepare for meetings, books would have to prepared, printed, and mailed long in advance of the actual date to ensure their members had a sufficient amount of time to read the materials.
When the 45-member board met on campus, the board books would have to make the trip with the members. Not only did this require a long lag time and burdensome traveling materials, but Millikin also had to consider whether to archive, store, or destroy the books after the meeting. They didn’t want confidential material to become lost or misplaced.
Weary of continued reliance on a medium that proved difficult to distribute and insecure in nature, they began to survey digital solutions.
After 110 years of institutional governance conducted with paper, Millikin adopted AGB OnBoard. Solving creation and distribution challenges was key for Millikin’s success. Using AGB OnBoard, Millikin now streamlines the process of book creation and distribution.
Various members contribute files and reports, while one person is charged with the final distribution. Updates are pushed out in real time to every member, eliminating the hassle of postal distribution, allowing remote meetings to occur in a much more organized climate.
AGB OnBoard offered directors the assurance that their one compiled board book was always up to date. It erased the need to bounce between various reports and briefs. AGB OnBoard also eliminated concerns over what to do with past meetings. Today, the directors have access to all their former materials, archived in a secure and searchable format.
Start your journey and unlock unparalleled security, insights, and efficiency with OnBoard.
