The College of Saint Benedict had transitioned from paper board books to a home-grown electronic solution several years ago. The home-grown system worked well for those who prepared the meeting materials but proved difficult for the end users and for IT staff to support due to incompatibility with mobile devices and expensive customization requirements. As a result, the organization ended up emailing the board books via an email attachment as well as posting it in the online solution. Issues with file size, last minute changes, and the security of materials, prompted a search for a better tool.
Dr. Mary Dana Hinton, President, College of Saint Benedict
AGB OnBoard proved so simple for the end user and included impressive options to work offline or push out last minute changes. Powerful functionality around security, permissions, archiving materials, and uploading materials quickly were key to the decision to move forward with implementing the solution at the College of Saint Benedict and its partner, Saint John’s University.
“I imagine Trustees using the portal with minimum support and training because it was so intuitive,” said Enke, “and I anticipated that it could save staff hours of time in materials preparation.”
Adoption of the tool has been amazing and continues to grow. Board members can read materials on the airplane, at the office, or wherever they have time using any mobile device they choose. They can make shareable notes and annotations within the document and review, discuss, deliberate, on their important decisions from anywhere. No more emails and lost files. “We were stunned by the lack of questions we got about using the new portal. It was a seamless transition,” says Enke.
“I would recommend others look at AGB OnBoard. The product is high quality, the price is right, and the partnership with AGB is valuable. The U.S.–based customer service team at Passageways is particularly responsive and fantastic.”
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AGB OnBoard provides trustees and leaders to be more efficient, secure, and strategic for meetings. It’s how leading universities prepare and partner together even in-between meetings.